Choosing a company to carry out works for you in any situation can sometimes be a difficult and time consuming task, and this decision is incredibly important when choosing an office refurbishment company. Ultimately the office is where you and your staff will spend the majority of the working day and it therefore must meet your requirements and be a welcoming and enjoyable environment to be in.
Here at Foursquare Workspace we understand more than anyone how vital it is to create a perfect workplace. Our team has over 40 years’ experience between them in the office interiors industry and have worked on a diverse variety of projects from small office furniture fit-outs to full-scale refurbishments for businesses from a number of different sectors. In other words, we know the process of project planning like the back of our hand!
Here’s what we think the top 5 areas are that should be on your radar when choosing an office refurbishment company and why we think we may be perfect for you:
1. Company Relationship and Communication
Undergoing an office refurbishment for most businesses is a huge deal and while there are always potential risks involved in all projects, disrupting the day-to-day running of your company (albeit temporarily) can have huge ramifications. With this in mind, a few factors that can influence your decision include:
Transparency - has the company been truthful and honest during consultation?
Time-keeping - have they met deadlines and been punctual with quotations and other information?
Interaction - have the staff been friendly and attended to any questions or queries you may have had?
We will work with you to gain an in-depth understanding of not just the facilities your business needs to operate but also your brand identity and company culture, meaning when it comes to collaborating on your office refurbishment with you we will have all of your needs at the forefront of our thinking. Our website details some of our stunning previous transformations for you to browse through and if you’d prefer to speak with us face to face we’d be happy to welcome you into our South Coast Design Studio. Pop in for a coffee and a chat!
2. Products
There are a lot of moving parts in an office refurbishment and products, more specifically furniture, are one of the most important components of an office. When choosing a company it would be wise to ensure they can provide you with all of the information you may need on the products in the proposal whether that’s through their website or with documentation. Additionally, it would be a good idea to ask whether the products come with warranties and guarantees to protect yourself in the long term.
Our sister company, Office Furniture and Interiors, have built relationships with some of the industry’s leading furniture suppliers to ensure our clients have access to a vast array of quality products at the most competitive prices. We’ll ensure you are a part of the process for selecting the furniture that is right for you and fits with your branding and vision. We’ll also be there to support you once the project has finished, whether that’s helping you with the set up and ergonomics of your furniture or assisting with optimising space as your business continues to grow.
3. Flexibility and Consultation
As you and your staff will be the ones inhabiting the office once it has been refurbished you will need to make sure that you are totally happy with the end product, and this means actively being a part of the design and implementation process alongside the company you choose to execute the project. Leaving the office refurbishment company to solely design and create your workplace may lead to a breakdown in communication and ultimately an office which you aren’t happy with.
We’ll act as the main point of contact from start to finish helping to ensure speed, efficiency and seamless co-ordination between trades. You can have as little or as much involvement as you like in the project and it’s various stages and we’ll work closely with you to ensure that you are 100% satisfied with the works being carried out. We also understand disruptions need to be kept to a minimum so we can schedule work so your daily operations aren’t affected, which includes working outside office hours.
4. Finance
When it comes to greenlighting large projects, finance will always been one of the biggest factors or even stumbling block. You may wish to further research the company you are thinking of choosing to carry out the office refurbishment to ensure that they are financially stable and a company that can be relied upon to see out the job. How the payment is structured and whether you have to pay a sum upfront before the work starts should also be considered.
We’ve successfully delivered projects from £25k to £1m ensuring each is completed on time and most importantly to budget. We’ll provide competitive prices for all aspects of the project like furniture and labour, and offer flexibility to suit your financial needs. We also offer Project Finance through leasing, which allows you to spread the cost of your project over a 2-5 ear period with fixed monthly payments.
5. Final Proposal
Before you accept any proposals from a company you should make sure that you are 100% comfortable with it and double check everything is detailed. This includes costs for all of the works that will be carried out, details on each product that will be fitted amongst other things. Furthermore, it may be worth reading through testimonials from previous clients and even requesting references from the company to confirm they can deliver the project they are proposing.
Over the years we have worked with a wide variety of businesses on numerous projects and continue to maintain a positive relationship with many, working on numerous projects years after first contact. If you’d like to see our previous work please feel free to browse through our case studies which detail every step of the project, and include testimonials from satisfied customers. If you’d like any more information or would like to see some references please let us know!
If these 5 areas are covered and considered when choosing an office refurbishment company to carry out your project we believe that you’ll be able to achieve your vision without any major hiccups. It will also help you to be as financially efficient as possible and will ultimately have a positive effect on your business in the long term.
Foursquare Workspace are here to help and if you are considering an office refurbishment or are simply looking for some advice on how to configure your workplace then please contact us on 0800 6347 415 or sales@4sws.co.uk. We’d be more than happy to discuss your requirements, provide advice or arrange an accurate quote.